• Powerful Admin Tools
    Powerful Admin Tools Easy to use administrative tools to securely manage users, privileges and more.
  • Unlimited Reporting Options
    Unlimited Reporting Options Create an unlimited amount of customizable reports to fit your organizations needs.
  •  Customize & Control Everything
    Customize & Control Everything Provides organization the ability to easily tailor the interface to fit current process and needs.

V8 logo

User-Tailorable to Capture, TRACK and Manage what you want, the way you want.

FileOnQ's V8 empowers you, and your organization to do your job, your way, with confidence and excellence. Our patented platform allows you to effectively manage evidence, assets, fleet, quartermaster, items, records and much more. This user-tailorable solution will fit your criteria, processes, and procedures allowing you to have one solution to manage just about anything. If you would like to learn more or get a personalized no obligation quote for your organization, then click the button below.


Get A Demo or Quote   See What's New in V8

 

  • Easily Customize Everything
    User-tailorable interface, fields, reports, barcodes, and much more.
  • NEW Improved Web Features & Interface
    Better web experience with improved speeds, features, and overall experience while maintaining the look and feel users are familiar with.
  • Tailorable Dashboards
    We have added visual dashboard to make real-time data and statistics accessible at a glance via easy to understand widgets.
  • Retention and Reporting
    Control and create unlimited retention dates and reports to fit your requirements.
  • Global Changes
    Any change is instantly applied to all Desktop and WebView 8 users instantly.
  • Currency Counter Integration with Cummins Allison Jetscan iFX100
    Obtain a count for each denomination and a money total that automatically populates the appropriate record and fields 

windows8 compatable

100% Customizable

As an OnQ user you have complete control of what is on your Profile (home) screen, reports, barcode labels and more. We give you complete control to update and make changes at anytime.

Drag and Drop Features

Now users can instantly add one and/or many photos and electronic documents with simple drag and drop functionality directly from their PC. This allows users to more easily add and link images, electronic documents, or any group of electronic documents, from any PC or electronic storage repository (camera flash cards, database, hard drives, etc.), to a piece of evidence or record with one drag and drop action. No longer is there a need to add images or electronic documents one at a time through time consuming linking, uploading and naming procedures.

Unlimited Search Options

Provides end-users with multi-field ad-hoc search capability using complete text or partial values. This feature supports such queries as: Starts With, Ends With, and Contains using wildcards. Every Field within fileOnQ solutions are searchable. Therefore making your searching options nearly limitless.

Real-time Request Monitor

When users make requests for records to be transferred or imaged, the Request Monitor automatically displays them on the Records Clerk's monitor. Request Tickets may also be automatically printed on a designated printer as the requests are made. This allows the Records/Information clerks and managers to quickly fulfill incoming requests and improve productivity and customer service.

Inventory/Audit Compliance

With our easy-to-use inventory and reporting tools, the tedious task in time and cost to inventory records, files and more is now a thing of the past.

Notes W/security

Control access to sensitive notes/comments and NotesLog within a record by defining who can view the comments section and the NotesLog section (and further by NotesLog subject) without restricting those people from the record itself.

Batch Update

Accurate and up-to-date change can be applied to a selected set of record information such a case number dates, assigned too and more. Updates can also be applied retention information that helps with automation of compliance requirements, reduced exposure, space saving and decreased misfiles due unnecessary physical records clogging-up company file rooms.

Edit by Scan

Allows users to edit a field for one or more items using a barcode scanner.

Powerful Admin Tools

Easily manage and track users and all mobile devices. View all transactions, when they were made, who performed them, and much more.

Worklists

Maintain and save a record of all records that you are currently working on. You can easily log out and pick up where you left off at any time. This is a very useful feature for inventory, managing a case you are working on, and more.

Unlimited Report Options

The Desktop client provides nine configurable standard reports. The standard reports are, Inventory, Query, Audit, Files-Out, Wait-List, User List, Documents, Retention Code, and Retention Review. In addition, custom reports may be built using the industry de-facto standard - Crystal Reports - and integrated into the application for general consumption. Crystal-based reports are easily added to the product and made available via our central Report Repository, allowing end-users instant access to newly created reports while eliminating report distribution effort.

Barcode Solutions

FileOnQ manages records, boxes, documents and locations using barcodes. Barcodes provide quick, key-less, and error-free retrieval and transfer capability to the user. All barcode labels are 100% customizable.

Active Directory Integration

For documents that are processed in multiple steps, you can track their location, set statuses (reviewed, signed, etc.), set a next action (needs review, waiting for signature, etc.) and track audit information such as dates and times of actions, transfers and more.

Import Existing Data

Our Import designer is very user friendly, using a drag-and-drop interface to link data fields from the import record set to the application data fields. Import designs can then be saved to use over and over again. All business rules and data validation rules that are available during screen data entry are applied to imported data, helping to ensure the integrity of your imported data.

Export to Excel

Create true Excel files which allow for more flexibility in designing useful Excel reports and prevent the accidental loss of leading zeroes in fields like case numbers and lab numbers.

Auto-Tracking of Records

Automatically assigns and preserves a unique and consecutive item number.

Feature Enhancements

ModulesAdditional modules are available as needed to add increased functionality to fit your organizations needs and requirements. Alowing our system to grow as your needs do.

Learn More : Modules

  • Active Directrory Portal: Single Sign-On Access for FileOnQ Users.
  • eDocs: Attach electronic documents of any type via Drag-n-drop or import.
  • Notification: Email notifications and associated attachments sent based on set rules or criteria you require.
  • Retention: Establish, assign and calculate proper retention procedures based on organizational requirements.
  • Container/Box Tracking: Allows creating, indexing and barcode tracking of archive boxes.
  • Image Batch Scan: For clients who are imaging in batches and have a production-imaging requirement.
  • Signature Capture: Allows capturing of a digital signature involved in the authorization and transfer of records.

System Requirements

  • Server-class CPU - Pentium 4 or higher (Xeon [Core i3/i5/i7] recommended)
  • 2 GB RAM  or more
  • SQL Server: 2005-2017, Express Standard (or higher)
  • Operating System: Windows Server 2003, 2008 & R2, 2012 & R2, 2016
  • Network: TCP/IP, UNC, & Name Resolution, Shared UNC path for shared settings
  • WebVIew & MobilOnQ: .Net Framework 4.0, Internet Information Services (IIS) 7 or higher
  • DigitalOnQ: 8 GB RAM (12 GB recommended), SQL 2008R2 or above Required
  • PC SOFTWARE: Windows 7 Windows 8.0 Windows 8.1 Windows 10
     .NET Framework 4.0
     Internet Explorer 8.0 or higher
     PDF viewer software (such as Adobe Reader)